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Letter for Recheck, Remark Or Missing Result

In Nigeria, one of the most asked undergraduate questions is “sample or how to write a letter of complaint to school administration concerning result” “How do I write an application letter for a missing result” Due to many requests, I have made the letters readily available for download. You can download the application letter for missing results or a letter requesting for your exam script to be remarked.

To experience a missing result is bad, I know, I’ve been there!. The frustration, sleepness night and worries without end. I won’t pray that ordeal for my enemy. Going to the departmental board or university online portal to check a semester result but unfortunately, one or two results are missing; for a fact, that may be comforting since there may be hope.

The worst scenario is when you are expecting a good grade in a particular course but you ended up with an F. Very sad, very sad indeed because that’s an automatic carryover.

It doesn’t take a soothsayer to know that most of these incidents are not fated but planned by certain people pursuing a personal vendetta against a student. Although we know that some of these incidents may happen by chance or carelessness, yet it is not acceptable. No, never.

Popular causes of missing results/scripts are

  • Sexual harassment
  • Cultism
  • Not buying handouts/textbooks
  • Class assignments
  • Attendance
  • Dating a lecturer’s girlfriend/boyfriend
  • Handling a large number of student results with limited time
  • Examination misconduct

To write an application letter requesting for a missing result/script or remark in Nigeria is a bold step not for the faint-hearted. You may end up with many enemies. If you are so sure that F is not among your least expected grades and there were no registered examination misconduct from you, then request for your script to be remarked.

You can write to the head of the department to rectify this failed course. It is allowed (Every school has a policy that covers remarking of student script.) Prompt attention is usually given to such complaints from students.

During one of my comprehensive research concerning this common student issue, I discovered that all academic grievances and complaints from students such as correction of wrong grades, errors in the computation of student’s CGPAs, omitted grades, missing script etc, are usually documented and handed over to the appropriate committee through either the Head of the Department or the Dean.

You also have the right to petition the school Board or Senate if you’re not satisfied with the decision of the Department Board or School Board. So don’t be afraid. Complaint such as missing result script is a very delicate matter if reported adequately.

 

How to write a letter complaining or requesting for missing script, wrong grade or remark

The process:

You: If you feel victimized by a lecturer you may report immediately to the Vice-Chancellor through his head of department and Dean of the faculty for proper investigation.

School: Authentication of victimization by the department and/or faculty special committee through invitation of staff concerned and script.

School: Provisions for remarking (if that is your request) is done by a qualified lecturer within the department or from another university.

School: Concerned staff would be disciplined if found guilty.

 

Tips:
Make sure you carry your course adviser along before you submit your letter. He or she may be summoned by the VC to get an update of what's going on with your result. Your course advisor’s reply can determine if your request will be attended to or not.

Secondly, since you cannot meet the VC directly, you should give a tip (money) to the VC's secretary. They have the power to discard your letter or ensure that the VC receives the letter and also read it.

 

The format:

 

Letters 1:  (Sample) how to write application letter request for exam script remark

24, Omono street
Off old Sapele/Agbor road
Abraka, Delta State

The Vice-Chancellor
Delta State University, Abraka
P.M.B 1069
Abraka,
Delta State

 

Through:
The Dean of Faculty of Education
Delta State University, Abraka
P.M.B 1069
Abraka,
Delta State

Dear Sir

Request for Result Script Remark

I, Miss Evelyn Enebeli (FOE/2011/50491), a 400 level student from the Department of Library and Information science, Delta State University, Abraka has been in so much distress after the release of the first-semester result 5 days ago.

I was expecting the least grade of C4 on LIS 402 Catalogue and Classification but to my uttermost surprise, I had an F and this shouldn’t be. I behaved myself well during the examination; no misconduct and I answered the examination question to the best of my knowledge.

After this unfortunate incident, I reviewed the examination question paper and sir, I'm certain of good grade and not an F. Dear Sir, with all due respect, I am requesting for a remark. And to avoid delay in response, I am writing to you directly – please give heed to my ordeal; I am sick already.

  • Script: LIS 402 Catalogue and Classification
  • Course lecturer: Dr Ogbomo Confident
  • Course Advisor name: Dr Philip Tomjones

 

Thanks in anticipation
Evelyn Enebeli
070312222222

Letters 2: (Sample) how to write an application letter request for a missing result

24, Omono street
Off old Sapele/Agbor road
Abraka, Delta State

The Vice-Chancellor
Delta State University, Abraka
P.M.B 1069
Abraka,
Delta State

 

Through:
The Dean of Faculty of Education
Delta State University, Abraka
P.M.B 1069
Abraka,
Delta State

 

Dear Sir

An application requesting for the release of my missing result

I, Miss Chacha Winter, a 400 level student from the Department of Medicine and Surgery, University of Ibadan has been in discomfort after the release of the second-semester result 5 days ago. One of my results – to be precise PRS 402 (Plastic and Reconstructive Surgery) was missing. I wrote this exam on 21 st of August 2011.

I have checked thoroughly but my results are neither on the departmental board /online portal nor with my course advisor. I have visited the course lecturer but there was no valid response. I hereby humbly request the release of my missing result. Please give heed to my ordeal as without this result I will wait for an extension.

  • Missing result: LIS 402 Plastic and Reconstructive Surgery
  • Course lecturer: Dr Ogbomo Confident
  • Course Advisor name: Dr Philip Tomjones

 

Thanks in anticipation
Chacha Winter.
070312222222

 

Download Docx file and edit it on your PC.

Note: Your letter should be typed on an A4 paper with the appropriate hotel address and campus address. You can send the letter through mail service or submit it in person to the office of the VC through the secretary. A tip given to the secretary will hasten the submission to the VC’s desk.

Advice: Ensure you carry your Course Advisor along when you’re about to write an application request. He/She may have some extra guidance.

Shalom!